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FAQ: Air Traveler's Handbook 3/4 [Monthly posting] |
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walk in the bright morning sunlight. (If there is no sunlight, a
bright light can substitute.)
o Do not eat right before you go to sleep. Eat a light dinner.
o Eat your meals according to the destination time zone.
o Do not drink any alcoholic or caffeine-based beverages
during your flight. Drinking other liquids is OK -- some people
recommend drinking a lot of water.
o Don't forget to adjust your watch.
Things that affect the sleep-wake cycle:
o Sunlight. Properly timed bright light is very helpful. Turn off
the lights in your bedroom at bedtime in your destination time zone,
and leave the windowshades down in the morning.
o Time of Meals
o Amount of Sleep
o It is easier to shift forward (e.g., waking up at noon home time
instead of 7am) than it is to shift backward (e.g., waking up at
to sleep at 2am).
o Carbohydrates make you sleepy. Protein will keep you awake. Eat
heavy carbohydrate meals for two days prior to the trip and a
heavy protein one on the day of departure.
Some people recommend taking melatonin at dusk or bedtime (for your
destination) a day or two before departure, and continue for a day or
two after you arrive. Melatonin is produced by the pineal gland at the
base of the brain during the night, and can be used to shift the
circadian rhythm ("body clock"). Melatonin production is highest in
the dark and is suppressed by exposure to sunlight. Melatonin is
available from many health food stores (as a "food supplement"), but
this may be changing due to action by the FDA. Melatonin is not a
tested, FDA-approved drug. It is known to have side effects after
extended usage. The drug is still available in Europe and Canada. BE
SURE TO CONSULT YOUR PHYSICIAN BEFORE TAKING MELATONIN OR ANY OTHER
DRUG.
Most flights are run according to the time of the departure point, not
the destination. If you need to sleep according to the light/dark
cycle of your destination, bring along eye shades and ear plugs.
Note that you can regulate your body's production of melatonin using
light, achieving much the same effect as taking the drug.
Or you could give in, and just not plan to do anything really
important during your first day in the new time schedule. If you can
arrange it, just don't switch over to the new time zone, if you're
only going to be there for a few days.
The Argonee National Laboratory anit-jet-lag diet is available as the
file ftp.cs.cmu.edu:/user/mkant/Travel/jetlag.txt
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Subject: [3-7] Pregnant Passengers
If you're pregnant, check with your doctor before traveling by air,
especially during the last trimester. There is a small but real risk
that the flight could cause you to go into labor and induce a
premature birth. Definitely do not fly if the baby has turned.
Many airlines won't let a visibly pregnant woman travel without a note
from her doctor certifying that it's ok for her to travel and that
she's not likely to give birth at 30,000 feet. Airlines may still
refuse transportation to you, even with a doctor's certificate,
especially if you're in the 8th month. The reasons for refusal vary,
but often include the passenger's safety and airline liability. (If
you give birth in the air, the airline will have to divert to the
closest airport with a nearby hospital, even if there are no
complications.)
If you do fly, keep your lap belt low around the hips. Also, ask the
gate agent if there's an empty seat available in first class. You'll
be more comfortable in the wider seats, and if you do happen to give
birth, they can close the curtain to give you a little privacy.
Flying can also be a miserable experience for someone who is pregnant.
Flying differs from other modes of transportation in the sudden
acceleration and deceleration, frequent air pressure changes, and
significant amounts of vibration. (Though pregnant women should be
careful during any traveling, no matter what the means of
transportation.)
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Subject: [3-8] Tips for Families Flying with Children
If you're flying with children, here are some tips for making air
travel a more enjoyable experience -- for you, for your child, and for
your fellow passengers.
When planning your trip:
+ Tell your children what to expect. Explain security procedures,
customs and immigration, take-off and landing, baggage claim and
claim checks, and so on. Be sure to tell them how they should
behave in each situation and make sure they realize that
misbehaving during the trip can have much more serious
consequences than misbehaving at home.
+ Establish firm ground rules for their behavior:
Don't talk to strangers, don't ask strangers for help, and
don't go anywhere with a stranger.
If they get lost, they should know what to do. For example,
they should stay in one location -- you will find them,
not vice versa.
Don't go anywhere alone. Stay where your parents can see you.
If you go anywhere, tell your parents where before you go.
Don't wander off.
Have them memorize your first and last name, the name of the hotel
where you are staying, their home address (the town and state
if they can't remember the street) and your home telephone number.
Cross roads only with an adult and don't play in the street.
+ Include your children in the planning stages, and let them have
some input into the decisions. Don't try to do too much each
day, or they'll get cranky.
+ Keep in mind that young children may refuse to eat any of the
local cuisine, so plan accordingly. Tell them in advance about
the food and culture of the destination, especially if traveling
to a foreign country. If you've been to the country before, tell
them stories about your last trip.
+ If only one parent will be traveling with the children and
you'll be crossing borders, bring a notarized letter of
permission or power of attorney from other parent. Otherwise you
may get stopped at the border under suspicion of kidnapping.
+ Write your child's name on the inside of all their clothes with
indelible cloth marker, or sew in a name label. This will help
if they get lost and forget their last name. For the flight,
safety pin a card with complete information to their shirt.
When making reservations:
+ Ask for window seats for your children. Children love to watch
the world move outside the window.
+ Ask for contiguous seats so that you can sit together, and make
sure you're in the aisle seat, so you can control your children.
+ Mention that you're flying with children, so your seats won't be
in the emergency exit row. Children under age 15 aren't allowed
to sit in this row, so if your seats are there, you'll have to
be moved when you arrive for the flight, and may not get
contiguous seats.
+ If meals are served on the flight, ask for the special
children's meal.
+ Ask if they have any special services for children. Some
airlines provide pins and model airplanes for older children,
and sets of puzzles, games and toys for younger children. Some
airlines will provide "baby kits" with diapers and other amenities.
British Airways now has baby seats, just like the ones in automobiles.
All airports have changing rooms, usually in the women's restroom
(and many are now including changing facilities in men's
bathrooms as well).
Some airlines may send special discount travel coupons to your home
(e.g., $50 off a children's companion ticket), if you join the
kids klub. Joining usually doesn't cost anything, and gets your kids
a free magazine every so often.
+ If traveling with an infant, reserve the bulkhead seats and ask
for a baby bed (bassinet).
+ If your child is traveling under a "lap child" fare, ask for a
lap restraint. This is a strap that passes through your seat
belt and is used to secure the child, so that if the plane
crashes your kid doesn't go flying through the air.
+ If your child will be traveling alone, tell the airline the name
of the adult who will drop them off in addition to the adult who
will be meeting them at the destination. Include names,
addresses, and phone numbers of each party, and also include
your name and phone number. The party picking up your child must
carry adequate identification. Provide the party meeting your
child with a complete copy of the itinerary. Tell the airline
and all parties about any special needs of your child, such as
special meals, medication, needing assistance changing planes,
etc. The child should carry identification, a small plastic
baggy of change for telephone calls, and some cash. Your child
should have no more than one small bag of carry-on baggage, and
it should include their name and address information written on
the inside. You will need to arrive at the airport at least an
hour before departure to sign a special form, and you will have
to stay at the airport until the flight has departed. Introduce
the child to the gate agent, and remind the gate agent that your
child is traveling alone. The gate agent will give all your
child's travel documents to the flight attendant for
safekeeping, and they will give them to the gate agent at the
destination, who will give them, in turn, to the party meeting
your child. Reiterate the standard warnings about talking to
strangers, and remind them to not leave the airport alone or
with a stranger.
Packing:
+ Bring your child's favorite toys, reading material, game books,
paper & crayons, deck of cards, disposable camera, teddy bear or
blanket, and other amusements to keep them quiet on the
plane. If you bring along electronic games, be sure to turn the
sound off, and make sure they don't use it during takeoff and
landing. If you bring a favorite stuffed animal or blanket, be
sure it is easily replaceable, in case it gets lost during the trip.
A supply of the "prizes" from cereal boxes can be useful as
rewards for good behavior.
+ Bring chewing gum and snacks to help them with air pressure
changes during takeoff and landing. For younger children, bring
a pacifier or a bottle of juice or milk. The flight attendants
can warm your baby's bottle in the galley after they complete
the safety dance. Hard candy or a lollipop may also work.
+ Bring several spare diapers and baby blankets in your carry-on
luggage, in addition to the usual emergency change of clothing.
+ Make sure you bring enough food for the baby. Make an allowance
for possible delays when planning what to bring.
+ For a stoller which qualifies as a carryon, get one of the
folding "umbrella" strollers. Airports are a lot easier to
navigate with a stroller, rather than carrying a squirming baby.
+ Bring at least one empty duffel bag in your luggage, in case you
buy more stuff than will fit in your luggage.
+ Don't forget to bring your child's medicines, including cough
syrup and medication for other common child ailments. Don't
count on being able to find a drug store at your destination.
+ Bring a full color photograph of your child's face.
+ Pack the child's luggage in a bag that is small enough for them
to manage on their own.
Before the flight:
+ If your children have never flown before, tell them how much fun
it is, and try to build up some excitement (e.g., have a
countdown calendar).
Day of the flight:
+ For carrying an infant, use a "front pack" or "Snugli" -- it's
among the easiest. Be sure to get one with extra padding on the
shoulder straps. At six months, you can switch to a baby back pack.
+ Arrive early. Kids like to explore airports, and juggling kids
AND bags will take time. Allow at least an hour in the airport
for US domestic flights and two hours for international flights.
+ Watch your children carefully, to make sure they don't wander
off. Never leave your children alone. If you need to make a pit
stop in the washroom, bring your children with you. Even the
most responsible child should never be left alone to watch
luggage or keep your place in line. If you do misplace your
children, airport personnel can help you locate lost children.
+ Parents with children are allowed to board first, so take
advantage of this "perk".
During the Flight:
+ Give your baby a bottle or pacifier to suck on during takeoff
and landing. This will make the baby swallow, allowing his or
her ears to adjust quicker to the pressure changes. Air pressure
in the cabin is the equivalent of air pressure at 8000 feet,
not ground pressure.
+ If traveling with multiple children, don't be afraid to ask the
flight attendants to watch some of them while you take one to
the bathroom.
+ Most airplanes carry one or two decks of airline insignia playing
cards. These get replenished only once a day, so you'll be
successful in getting them only if you fly early in the day.
The flight attendants may have other items, such as pins and model
airplanes to satisfy younger passengers.
End of the flight:
+ Wait until other passengers have gotten off the plane before you
start gathering your belongings to deplane.
+ Don't forget to count noses.
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Subject: [3-9] Tips for Business Travelers
If you travel frequently on business, here are some hints on making
the process more tolerable.
Credit Cards, Phone Cards:
+ Get the limit on your credit card increased (or use a card like
the American Express Card, which has no set limit). Between air
fares (especially for one-way flights), hotels, taxis, and the
like, you can easily run up a hefty bill. Know how much credit
you have left on your cards, so that you don't max out the cards
while away from home. In addition, consider getting one of the
cards that either gives you a cash rebate (Discover), rebates
you on purchases of some products (GE card, GM/Ford cards,
Citibank Apple card, Caldor card), or affinity cards that give
you frequent flyer miles for every dollar spent. Carry two
different kinds of cards (e.g., not every place accepts American
Express, and some places will accept Mastercard but not Visa,
or vice versa).
+ Get yourself a calling card from one of the major phone
companies (AT&T, MCI, Sprint). Make sure it has a toll free
access number.
+ If you travel frequently overseas, you probably should get
yourself an American Express (AmEx) card in addition to a
Mastercard and Visa. Foreign establishments are more easily
impressed by AmEx than in North America, so you're likely
to find it accepted in expensive restaurants and boutiques more
than you would expect. Visa and Mastercard have, however, made
significant inroads, so you can't depend on any one card. Best to
bring one of each. Visa is currently accepted in far more places
in Europe and Asia than AmEx, but there are still some locations
that accept only one or the other.
The real benefit of the AmEx card is for convenient currency
exchanges. When you want to unload your foreign cash, go to an
AmEx office in the foreign country and use the cash to pay your
AmEx bill. They'll let you do this even if you don't have a
balance. You can also cash up to $1,000 in personal checks every
three weeks at an AmEx office ($3,000 with the gold card).
+ When traveling overseas, replacing a lost or stolen credit card
can sometimes be difficult, so bring two or three, and keep them
separate to prevent yourself from losing all your cards at the
same time.
Frequent Flyer, Hotel Promotions/Discounts:
+ Sign up for ALL the various frequent flyer programs. You never
know which airline you'll actually fly on, so it is best to
accumulate mileage on all of them. You don't need to carry the
cards -- just write down a list of your frequent flyer numbers
on an index card, and carry that with you instead. You may want
to consider signing up also for the AmEx membership miles
program as well, even though it will cost you (Corporate AmEx
cardholders $50; regular cardholders free for first year, then
$25). Make a list of their partners for car rentals and
such -- you'll quickly add up miles on all your cards. Even if
you get sick of air travel, you can always give the tickets to
family members. Also join all the hotel clubs. (Some people
advocate picking one program and sticking with it, to avoid the
hassles of juggling many programs.)
+ Your clients probably have a company discount with a nearby
hotel. Such discounts can range from 10% to as much as 50% off.
Travel Agencies:
+ Use a travel agency which provides a 24-hour number to handle
problems.
Ticketing:
+ If you fly regularly to the same destination but not over a
Saturday night, use the nested/overlapping tickets strategy,
where one roundtrip ticket is bought from the destination's
perspective, and you use the outgoing ticket of that ticket as
your first trip's return and vice versa. This will save your
company a lot of money, since both tickets magicly become Saturday
night stay tickets. An alternative is to buy two round trip
tickets in the same manner, but with the return flights 30 days
or so after your first trip. You'll use the outgoing portions of
each ticket as before, but the return portions can be used for
standby travel or may be changeable with a $35 change fee. If
worse comes to worst and you can't use either of the returns,
the cost of your flight will still be no more than a single
midweek roundtrip.
+ If you're visiting multiple cities, get your tickets as a circle
trip instead of a series of round trips or one-way tickets. A
circle trip has the savings benefits of supersaver fares, even
if one of the segments isn't over a Saturday night.
+ If you book two legs of a trip separately, you can avoid long
delays in the airport by reducing the connection time. Since
you're probably paying for one way tickets anyway, this probably
won't affect the cost. Make sure you allow enough time, though,
in case your flight is delayed and the other leg is at the other
end of a big distributed airport. Note that on some airlines, if
you miss a leg, you will not be able to pick up a later flight,
even on standby. When you buy the tickets separately, the
airline is no longer responsible if a late flight causes you to
miss your connection. But if your ticket is refundable, you can
cash it in and use it toward a later flight. (If your original
ticket was a discount ticket, you'll have to pay the difference in
fares between the two flights, if any. If your ticket was full
fare, you won't.)
+ Buy your tickets through an outfit like Price Club, which gives
you a 5% rebate (which you pocket, of course).
+ Since you paid cash for your (non-discount, refundable, changeable)
tickets, most carriers will be glad to honor them (even if they
are on another airline). So if you miss a flight, find the next
flight to your destination on any carrier and talk to the gate
agent there. Some airlines, however, will require the original
airline to endorse the ticket over to them before they will
accept it.
+ If your flights are concentrated with one airline, get a copy of
their flight schedules books. It will come in handy, especially
when you miss flights.
Luggage and What to Carry:
+ Wear comfortable clothes for the flight, if you can. If you wear
a suit during the flight, it will get wrinkled, and you won't
enjoy yourself. It would be better to travel wearing jeans and
t-shirt, and then change at your hotel. (If you do decide to not
wear a suit, be sure to include a suit in your carry-on luggage,
just in case your bags get lost.) Also, wear comfortable shoes
or sneakers -- you almost certainly will be doing a lot of walking
in the airport. Hush Puppies or Rockports are good.
+ Carry lots of business cards and keep them handy. You will meet
a lot of people on airplanes.
+ Carry lots of good reading material. It gives you something to
do when you do get stuck in an airport (or in a plane that's
37th in line for takeoff).
+ Buy inexpensive but high quality luggage. Good looks won't last,
since even expensive brand-name luggage will get scuffed after a
few trips, and the more expensive luggage won't last any longer
than the cheap luggage. Why pay a premium when you'll have to
replace it anyway?
Be sure to get sturdy hard-sided luggage, with reinforced sides.
Soft-sided luggage will get crushed or torn. Check the wheels,
since flimsy wheels will jam or get broken off. Handles should
be securely attached to the bags, or removable, since handles
that are left on the bags will be used by the baggage handlers
to pull the bags, sometimes with several bags on top.
+ Buy a luggage carrier or get luggage with built-in wheels. Make
sure the wheels are sturdy enough to survive plane travel.
+ Make sure your luggage is waterproof. If it's raining when you
arrive, you luggage will probably sit outside in the rain for a
few minutes. Wrap important items in plastic inside the luggage.
+ Carry a portable electric shaver (if male), soap, and shampoo
with you. Not every hotel provides these amenities.
+ Bring your own travel alarm. Not every hotel provides rooms with
an alarm clock, although most will give you a wake-up call upon request.
+ Carry the most important items with you as carry-ons. If you can
travel light (no checked luggage), do so. Don't check anything
you can't afford to lose. Carry at least one suit with you onto
the plane, even if you have others in your checked luggage.
Being forced to wear a t-shirt and jeans to a meeting can ruin
even the best of presentations. The "two carry-on" rule is
widely ignored -- you can often get away with three carry-on
bags, especially if one is a garment bag. Carry a duffel bag in
your luggage for expansion space on the return, if you happen to
buy any souvenirs.
+ Pack half the clothes you think you need, and use the hotel's
dry cleaners.
+ If you use a laptop with modem, include a long modular phone
cable with you (25 feet) and a modular jack splitter. Both are
available at your local Radio Shack or drug store. Also buy a 15
foot extension cord for your power supply.
At the Airport:
+ Check you bags with the valet, and go straight to the gate with
your tickets. Standing in line all the time at the check-in
counter will rub you the wrong way after the nth time. Try to
spend as little time as possible in lines at airports. Do not
pick your flights at the airport ticket line; call the 800
number instead. This effectively puts you ahead of everybody in line.
If you like to tip skycaps, a buck a bag is the going rate.
At the Hotel:
+ Be nice to hotel and airline staff, and they'll be nice back.
Use the hotel's concierge when you need something. They can help
you find almost anything, from tickets to a concert, to rental
car discounts, to aspirin, to restaurant recommendations, to
good directions to your meeting site. Be sure to tip well.
Advice and help from the concierge is free, but if they do a special
service for you, a tip is expected. On airplanes, wait until the
plane is in the air before you ask the flight attendants for
anything, since boarding is the busiest time for them.
+ Ask for a room facing away from the highway and away from the
elevator and ice machine, if you want to avoid noise.
Expenses:
+ Take a modest amount of cash with you. Not everybody takes
plastic, and you never know when you'll have trouble finding an ATM.
+ Keep receipts, and log them on your expense report every day. If
you don't record expenses right away, you'll forget them. Put
the receipts in a separate envelope for each day and label it.
Write notes on the receipts about the expenses, if it isn't clear from
the receipt itself. When the taxi driver offers you a few
extras, take them. You'll probably lose some of your receipts,
and having a stash of blank ones can help you make up the loss.
Complete your expense report before you return to work, and turn
it in right away. That'll get you your reimbursement much sooner.
Miscellaneous:
+ Get maps and use them to figure out where the meetings are and
where the closest hotel is.
+ The food you eat on the road may not be as healthy as the food
you normally eat. For example, many airline meals involve meat
with high fat, calorie, and cholesterol content. You'll need to
be careful to balance your diet, or your health will suffer.
Bring your own food with you for the flight; it's healthier and
more pleasant.
+ Arrange for your company to provide a service for remote dialin,
so that you can call up and read your email. Either get your
mail via one of the national commercial services (Prodigy,
Compuserve, Delphi, etc.) or have them subscribe to an outfit
like Sprintnet or Telenet which lets you dialup using local
numbers in many locations around the world.
+ In the US, tips are usually 15% of the bill (in states with 5%
sales tax, just triple the tax). But check the bill to make sure
that a service charge isn't already included, especially in
high-end restaurants. In foreign countries the maitre d' should
also be tipped if he/she provided some special services. In
China, Iceland, and Tahiti, and a few other countries, do not
tip -- it's an insult. Ask your travel agent about tipping
customs in the country of your destination.
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Subject: [3-9b] Best Seats
Seat assignment on most airlines starts 3 weeks in advance of the
flight (some are 30 days). No seat assignments on Southwest and
shuttle flights. Northwest allows advance seat selection 30 days prior
to the flight. Continental and Delta allow seat selection 60 days
prior to the date of the flight.
After midnight is the best time to get the seat assignments you
prefer, since unpaid reservations are often cancelled just after midnight.
The safest seats in a plane are often over the wings in the exit
row (extra reinforcement). Exit row seats also provide more leg room.
But you must be physically capable of operating the emergency exit
(e.g., capable of lifting 40 to 50 pounds) and read/speak English
fluently. Children under age 15 and blind/disabled passengers cannot
sit in an exit row. However, you can't reserve these seats, as the
airline personnel want to see the people they assign to these rows to
verify that they are physically able to open the emergency exit should
the occasion arise. If you want a seat in the exit row, get to the
airport early on the day of the flight, and request an exit row seat.
Note that some of the exit row seats on some aircraft (e.g., MD-80 row
21 window seats) do not recline.
Aisle seats are better than window seats because:
1. You can get up and move around without having to climb over
other people. On long flights you can get up for a stroll or to
go to the bathroom without much of a bother.
2. There is more legroom (window seats aren't as wide, because
they must fit into the curve of the plane).
3. You'll get off the plane faster, and have easy access to the
overhead compartments.
4. You'll get a better view of the movie. (Depends on the
aircraft, of course.)
5. You can chat with the flight attendants.
Window seats are better than aisle seats because:
1. You have a view, when it isn't cloudy. But the view may be
limited to takeoff and landing, depending on the weather.
2. You've got something to lean against to sleep.
3. People don't elbow you, swing handbags/coats into your face, or
spill drinks on you, like they do in aisle seats.
4. Other people don't have to climb over you.
Few people like middle seats because they have none of the benefits of
the window and aisle seats, and you get squooshed by passengers on
both sides (no elbow room).
Seats near the center and rear tend to have the greatest engine noise.
Seats near the rear are also the most sensitive to turbulence. If you
don't like the noise and a bumpy ride, try to get seats as far forward
as possible. On international flights, the seats closest to the
galleys are usually the quietest (except at meal times) because there
is no middle row.
If you're going to watch the movie, get a seat 4-5 rows away from the
screen, to avoid getting a neck cramp.
If you're lucky enough to have a row of seats to yourself, the
armrests on many planes swing up, giving you room to sleep. It's also
handy to swing them up while getting into and out of the seats, if
you're not in the aisle seat.
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Subject: [3-10] Exchanging Currency
There are two factors involved in exchanging currency abroad, the
exchange rate and the commission fee. Don't rely solely on the
exchange rate, but factor in the commision as well. Commission fees
can vary significantly. So look for the best combination of exchange
rate and fee.
Since changing exchange rates can affect the value of your money,
you'll want to be cautious about the currency you carry. When the
dollar is strong, you'll want to carry dollars; when the dollar is
weak, you'll want to carry either the currency of the country you are
visiting, or a strong currency, such as Swiss francs. When the dollar
is in flux, you'll want to carry both, and spend dollars when the
dollar is rising and foreign currency when the dollar is dropping.
When the dollar is dropping, try to pay for as many expenses as
possible in advance.
When the dollar is dropping, be careful with using credit cards. If
there is a delay in posting the transaction to your account, you'll
get a less favorable exchange rate. On the other hand, the exchange
rate used by the credit card companies is often better than that for
cash or traveler's checks. If you need extra cash, the exchange rate
used by ATMs is the preferential commercial/wholesale rate. [Although
true in most countries, it is not necessarily the case in Japan, where
the government sets the exchange rate.] Even with the interest charges
and/or transaction fee, getting a cash advance on your credit card or
bank card can sometimes be the cheapest (and most convenient) option,
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